This application collects and processes some personal data from its users.
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Owner and Data Controller
The Halcyon Club, Land Ends, Watermillock, Penrith, CA11 0NB. Owner contact email: info@thehalcyonclub.co.uk
Types of Data Collected
The types of personal data collected include:
- Usage data
- First name
- Last name
- Phone number
- Email address
- Business Name
Full details about the data collected are provided in the relevant sections of this privacy policy or via specific information displayed before data collection.
Personal data may be freely provided by users or, in the case of usage data, automatically collected during use of this application.
Providing personal data is mandatory to use some services offered by this application. If a user does not provide the requested data, some services may be unavailable. Where providing data is optional, this will be clearly indicated.
Users unsure about the mandatory nature of data collection are encouraged to contact the owner.
Users are responsible for third-party personal data obtained, published, or shared through this application.
Methods and Place of Processing
Methods of Processing
The owner ensures appropriate security measures are in place to prevent unauthorised access, disclosure, modification, or destruction of personal data.
Data is processed using IT systems and organisational measures strictly related to the purposes outlined. In some cases, data may be accessed by individuals responsible for operation or external parties such as service providers, hosting providers, or communications agencies appointed as data processors. An up-to-date list of such parties can be requested from the owner.
Place of Processing
Data is processed at the owner’s operational offices and other locations where involved parties are situated. Users should note that their data may be transferred to a country different from their own. For more details, users can contact the owner.
Retention Period
Personal data is retained as long as necessary to fulfil the purpose for which it was collected. Data may be retained longer to comply with legal obligations or based on user consent. Once the retention period expires, data will be deleted.
Purposes of Processing
The personal data collected is used to:
- Provide and improve the application’s services
- Fulfil legal obligations
- Respond to user requests or queries
- Detect malicious or fraudulent activity
- Conduct analytics
- Facilitate communication with users
For further details on each purpose, see the section below.
Detailed Information on Processing Activities
Analytics
Google Analytics (Google Ireland Limited) Google Analytics monitors and analyses web traffic and tracks user behaviour to prepare reports and improve services.
- Personal Data Processed: Usage data
- Place of Processing: Ireland – Privacy Policy | Opt Out
Contacting the User
Contact Form By completing the contact form, users authorise this application to use their details to respond to queries or provide requested services.
- Personal Data Processed: First name, last name, email address, phone number
Phone Contact Users providing their phone number may be contacted for service-related or promotional purposes.
- Personal Data Processed: Phone number
Legal Basis for Processing
The owner processes personal data if one of the following applies:
- Users have given explicit consent
- Processing is necessary to fulfil a contract or pre-contractual obligations
- Processing is required for compliance with legal obligations
- Processing is necessary for the owner’s legitimate interests
User Rights Under GDPR
Users are entitled to the following rights regarding their personal data:
- Withdraw Consent: Users may withdraw consent at any time.
- Access Data: Users may request details of their data being processed.
- Rectification: Users may request corrections or updates to their data.
- Erasure: Users may request the deletion of their data.
- Restrict Processing: Users may restrict how their data is processed.
- Data Portability: Users may request their data in a portable format.
- Object to Processing: Users may object to processing based on their particular situation.
- Lodge Complaints: Users may file complaints with a relevant data protection authority.
Exercising User Rights
Users can exercise these rights by contacting the owner using the details provided above. Requests will be handled promptly and free of charge within one month.
Additional Information
Legal Action
The user’s data may be used for legal purposes if required by law or in cases of misuse of this application.
Changes to This Policy
The owner reserves the right to update this policy. Users are encouraged to review it regularly. Material changes will be communicated where possible.
Definitions
- Personal Data: Any information that identifies a natural person.
- Usage Data: Information automatically collected, such as IP address or browsing history.
- Data Controller: The entity responsible for data processing.
Last Updated: 31 January 2025